We at the Canadian Society of Nutrition Management want you, our members, associates and students to be aware of how and why we handle your personal information. We work hard to respect and maintain your privacy.
Personal information means information that identifies an individual. For example: an individual's name, birth date, address, financial information. Personal information does not include the name, business title, address, phone or fax number or email of an employee of an organization.
These Privacy Principles may be modified from time to time. You may obtain our most up to date version by visiting the CSNM's website in the section called "Privacy Principles".
- Consent and Personal Information
CSNM obtains consent to collect, use and disclosure of personal information, except where inappropriate.
In obtaining consent to the collection, use and disclosure of personal information, the purpose for which information is collected, used or disclosed is either obvious by the very nature of the business or if not, we state the purpose, either at or before the time information is collected.
Personal information is typically collected and used by us for the society's purposes such as processing applications for membership, providing and servicing members, associates and students of products and related services and to determine the status in the society.
CSNM may also collect and use personal information for marketing purposes, such as identifying and communicating with individuals who are most likely to find CSNM products and services of interest. Your consent to this collection and use of your personal information is voluntary. You may opt not to have us collect and use your personal information for marketing purposes. If you do this, we will collect and use your personal information for society purposes and in accordance with our contractual rights and obligations, but will not use your personal information for marketing purposes. You will not receive special offers or promotional mailings from industry sector marketing.
- Collecting Personal Information
Whenever practical, we collect information directly from the individual concerned.
- Using Personal Information
We use personal information in accordance with the consent provided by the individual to whom the information relates, in accordance with these Privacy Principles, our contractual rights and obligations and the law.
Personal information shall not be used by the society's board representatives for the purposes other than as required in the performance of their respective portfolios.
- Accuracy of Your Personal Information
CSNM maintains procedures to ensure that the information we collect and use is accurate, up-to-date, and as complete as possible. However, we rely on you to disclose all material information to us and to inform us of any changes. You may with proof of entitlement, request to access and if applicable request that we correct information in our possession. You may make this request by writing to our Privacy Officer at the address set out below in principle 8.
- Safeguarding Your Information
We apply appropriate safeguards to our computer networks and physical files and we restrict access to personal information about you to those board representatives, our contractual rights and obligations and the law.
- Disclosure of Personal Information
CSNM sometimes retains an affiliated company or an independent third party to perform on CSNM's behalf, certain functions in support of the products and services CSNM provides.
CSNM obligates these affiliates and third parties to use and take steps to protect personal information in accordance with the requirements of the Privacy Principles.
Your consent to the disclosure of your personal information to our affiliates for the purpose of offering you additional products and services is optional. You may decline or revoke your consent to this optional disclosure of your personal information by contacting in writing to the address provided below in principle 8. If you do this, you will not receive offers of additional products and services, special offers and promotional mailings, directly from our affiliates.
We do not sell our membership, associate or student lists or other personal information.
- Retention and Access to Your Personal Information
We retain personal information for both past, current and prospective members, associates and students to fulfill the purpose for which it is collected and to meet our legal and contractual obligations.
If you have a right of access, you or a person authorized in writing to act on your behalf may, with satisfactory identification and proof of entitlement, request access or, if applicable, request a correction of your personal information which CSNM has in its possession.
The right to access is not absolute. For example, you do not have a right to access and we may decline your request for access, if the information requested is subject to a legal privilege.
We may charge a reasonable fee in advance for copying and sending information you have requested and to which you have a right of access.
- Contacting the CSNM Privacy Officer
Contact: President Elect
1370 Don Mills Rd. Ste. 300
Toronto, Ontario M3B 3N7
Should you have:
Questions about our privacy practices;
A request to access or correct your personal information; or Should you wish to decline or revoke your consent to the use, collection or disclosure of your personal information for marketing purposes.
Include your name, address and your member number.